The Concord Pact/Community Expectations
(Last updated December 15th)
(last updated December 9, 2020)
As the Concord Pact states, we each have a responsibility to our own health and the health of others during this pandemic. In order to mitigate risk to the best of our ability, it is essential that health and safety measures are respected and consistently followed by everyone. We will need the cooperation of every member of the community, including families, to help us by following the Concord Pact and the philosophy behind this agreement. Most importantly, this means wearing a mask when inside any building or vehicle other than your own, maintaining a physical distance of 6 feet or more from all individuals not in your immediate family, and avoiding large gatherings.
Making the decision for your child to return to campus for classes and any other in-person campus activities and/or boarding means that you are also agreeing to mitigate your risk for the benefit of your child’s in-person experience. By agreeing to have your child attend in-person activities and classes, individuals and their families are agreeing to establish habits and routines in line with what the school deems appropriate, safe behavior. While all disciplinary policies listed in the Community Handbook and Employee Handbook remain in effect, rule violations pertaining to the COVID-19 protocol may lead to the following process:
- A violation of the Concord Pact will lead to a conversation with an adult, which could lead to a conversation with the dean of students, parents/guardians, and a formal warning.
- Repeated or willful offenses from a student will be seen as more severe than forgetful or unintentional missteps.
- Any additional violation of the COVID-19 protocol may result in the student being prohibited from campus for a period of time, or indefinitely.
Activities Outside of CA
As we look to grow the population we are bringing onto campus in January, it is important that we emphasize safety and risk mitigation to ensure that CA remains healthy and open. Thus we are asking that students and families who wish to learn and live on campus prioritize that experience. During these winter months when time spent indoors increases and disease transmission is high, we expect that if day or commuting boarding students are participating in activities outside of CA, that those groups adhere to the guidelines set out in the Concord Pact. We understand that some of our day and commuting boarding students have strong commitments to organizations with different masking and distancing guidelines, and we expect that those students will choose to learn remotely in order to maintain their participation in outside activities.
Activities are arranged each weekend to bring together all of our students, whether on campus or remote. Typically there is an activity both Friday and Saturday, mixing remote and in-person events. House faculty also run smaller-scale activities throughout the weekend to promote house and community connection.
(Last updated December 15th)
Winter season athletics will resume an on-campus Wednesday and Friday afternoon beginning on January 13. Athletics offerings the week of January 4 will occur remotely.
As we transition to a hybrid model for on-campus learning, students will remain with their current teams and P.E. classes.
In-person students who have been participating remotely in team sports will join practice with their on-campus team. Students taking remote P.E. classes will remain in their remote class.
Day Students on Athletic Teams
- Day students currently participating in person on athletic teams will continue their in-person involvement.
- For day students currently participating remotely on athletic teams who attend classes in person on a Tuesday/Friday schedule, we will do our best to facilitate in-person participation on Fridays.
- Day students currently participating remotely on athletic teams who do not plan to attend in-person classes will continue to participate remotely with their teams.
Day Students in P.E. Classes
- Day students currently participating in person in P.E. classes will continue their in-person involvement.
- Day students currently participating remotely in P.E. classes who plan to attend in-person classes will continue to participate in their remote P.E. classes.
- Day students currently participating remotely in P.E. classes who do not plan to attend in-person classes will continue their remote participation.
Boarding Students on Athletic Teams
- Boarding students currently participating in person on athletic teams will continue their in-person involvement.
- Boarding students currently participating remotely on athletic teams who plan to board will shift to in-person participation on their teams.
- Boarding students currently participating remotely on athletic teams who will not board will continue to participate remotely with their teams.
Boarding Students in P.E. Classes
- Boarding students currently participating in person in P.E. classes will continue their in-person involvement.
- Boarding students currently participating remotely in P.E. classes who plan to board will continue to participate in their remote P.E. classes.
- Boarding students currently participating remotely in P.E. classes who do not plan to board will continue their remote participation.
Roster Placement for Students Moving from Remote to In-Person Participation on Teams
Remote students moving to in-person participation in wrestling will join the varsity squad. Remote students moving to in-person participation in boys/girls squash, boys/girls Alpine skiing, and boys/girls basketball will join practice as a form of tryout. The head coach will share by the end of the second session if they have earned a spot on the team. If not, students will have the opportunity to choose an on-campus P.E. class. The boys and girls basketball programs both have varsity and JV teams. As a result, returning varsity players and returning seniors to both programs will join the varsity practice for their tryout period. New students to the programs will join the JV team practices for their tryout period. Returning sub-varsity players will be placed on either the varsity or JV team per the coaching staff’s discretion.
Locker Room Policy for Winter Season
Locker rooms will remain closed during the winter season. Day students should come to school dressed in athletic clothing. Boarding students will change in their own rooms.
Transportation to the Moriarty Athletic Campus
A shuttle bus will be provided for in-person athletics at the Moriarty Athletic Campus for boarding students on Wednesdays and Fridays. Day students who do not drive to campus on Friday should use the shuttle to go to the athletic campus but must be picked up by their family from the Moriarty Athletic Campus at the end of the session. The shuttle will follow all COVID-19 risk mitigation transportation protocols (half capacity, assigned seats, windows open, masks on).
Daily Life On Campus
(Last updated December 15th)
Morning Routine for all Students
Wake up, take temperature, complete symptom check on MyMedBot and submit it.
- Fully charged laptop/tablet
- Headphones with microphone
- Water bottle
- Hand sanitizer
Remember to dress in layers and bring extra warm clothing. In Concord, winter and spring can bring a variety of weather. Students will have access to heated tents, but in the winter months it will still be important that students bundle up at all times when outside; outdoor time is still recommended whenever possible. Day students attending arts/athletics on Fridays should come to school dressed to participate in those activities. Boarding houses will remain open during the day, so boarders will be able to change before athletics. Locker rooms are not open at this time.
We know that CA students are accustomed to leaving their belongings everywhere. During COVID-19, students will need to carry their belongings with them through the academic day. We will have a designated place on campus to leave sports equipment. Large instruments can be stored in music lockers (contact James_Williston@concordacademy.org to arrange for a music locker).
Boarding House Access
Boarding houses will be open during the school day to residents of that house only. Boarding students may be in their own rooms during the day between classes, during free blocks, or if they are learning virtually. Adult house monitors will be circulating throughout the house.
Students are encouraged to spend free time outdoors whenever possible. There will also be indoor and outdoor spaces available on campus for students to use when they are free. Students will be expected to follow physical distancing and masking guidelines in all of these spaces. Room schedules and capacities will be posted so students will know when they are available. Students are permitted to travel to the extended campus, but they must chip out and back in and follow all mask and physical distancing guidelines. The approved spaces for students to be during a free block and expectations during that time will be posted throughout campus and communicated with all students.
Free Block Spaces on Campus
When not in a classroom, students will be able to spend time in the following places, following mask and physical distancing guidelines:
- In one of the two 40-by-80-foot tents with heaters, located on the quad
- Library (quiet study space)
- Upper Stu-Fac
- SHAC, including the gym
Boarding students may visit extended campus at any time between 7:00 a.m. and 7:00 p.m. and from 9:00 p.m. to 9:30 p.m. on weeknights only if strictly adhering to all COVID-19 safety measures. Boarding bikes may be used during daylight hours. Houses will remain open, and boarders are welcome to spend free time in their rooms. Common rooms will be open only to members of the specific house. Some common rooms may be used as classrooms; in those cases, posted guidelines about common room access and use must be followed.
Day Student Arrival
Arrival time is dependent on a student’s first class; arrive on campus, chip in, proceed to your first class, and sanitize your space. If you arrive before your first class begins, you may find space outside or in our tents or chip in to a designated spot on campus. Breakfast snacks will be available in the Main School Lobby for day students arriving early.
Day students should depart campus upon completion of their class day or proceed to arts/athletic commitments. All day students should plan to depart campus as soon as possible following their last scheduled activity on campus. Dinner is not provided to day students at this time. Club meetings and similar activities will remain virtual, so day students will not remain on campus for any evening commitments. More information will be forthcoming on where day students may wait between the end of their classes and departing campus (if there is a necessary wait or delay prior to pickup).
If students must ride in a car or on public transportation with people outside their immediate family, they must sanitize frequently, wear a mask at all times, and keep windows down to allow for airflow. Six feet or more of distancing must be adhered to whenever possible. Students should carpool only with the same groups, as each member of any additional group will be considered a close contact should any one student contract the virus. There should be no eating or drinking, as that will not allow for effective mask use.
(Last updated December 15th)
- Boarders will have assigned seats by house in the Stu-Fac for all three meals of the day. A hot meal option will be offered for each meal for boarding students. They can eat their meals in the Stu-Fac, outside, or in their rooms.
- Day students will have assigned seats in heated tents. Day students will be asked to eat breakfast prior to arriving on campus.
- Morning snacks such as Kind bars and fruit will continue to be provided. Snacks must be eaten outside only.
Alternative locations for eating meals include outdoors and in student houses (for house residents only). Seats will not be assigned in outdoor areas (excluding the tents), although students must stay more than 6 feet apart. Students need to follow all safety guidelines and signage in the dining hall. All food will be served by a dining hall staff member or in prepackaged containers. The grill/panini area, self-serve beverages, salad bar, and ice cream options will be unavailable until guidance suggests we can resume their use.
CA will provide lunch for adults and students during the week. Due to seating limitations, adults’ lunches will be grab-and-go. Dinner will be available for boarders and community residents on duty. Due to seating limitations, for other community residents, dinner will be grab-and-go. On weekends, dining services will be available for boarders and community residents. Due to space limitations, only adults on duty will be able to eat in the Stu-Fac.
Dining Hours of Operation
Breakfast (boarders only)
Monday, Tuesday, Thursday, and Friday: 7:00-8:15 a.m. hot breakfast, 8:15-8:50 a.m. continental breakfast
Wednesday: 9:00 a.m.-1:00 p.m. continental breakfast/brunch
Saturday-Sunday: 9:00 a.m.-1:00 p.m. continental breakfast/brunch
Lunch (day and boarding students)
Monday, Tuesday, and Thursday: 11:45 a.m.-1:15 p.m. lunch grab-and-go items
Wednesday (boarders only): 9:00 a.m.-1:00 p.m. continental breakfast/brunch
Friday: 11:20 a.m. -12:50 p.m. lunch grab-and-go items
Dinner (boarders only)
Monday-Sunday: 5:30-6:30 p.m. hot dinner
Logistics of Physically Distanced Meals
- Masking: Face masks must be worn by students, faculty, and staff in order to enter the servery and dining hall and should remain on at all times in the dining hall, except while seated and eating.
- Seating: Only boarders will eat in the lower Stu-Fac, and they will sit by house. Day students will be seated at assigned individual desks spaced 6 feet apart in heated tents.
- Food service: Serving stations with barriers have been rearranged to support a one-way travel pattern. Signage at eye level and floor decals will reinforce traffic patterns and physical distancing.
- Food options: Lunch will include both hot and cold options, along with wrapped utensils, napkins, and condiments, and self-serve individual beverages. For boarders, a hot entrée line will serve grab-and-go meals for breakfast and dinner. Options will be available to accommodate all special diets. Snacks, desserts, and condiments will consist of pre-packaged items until guidance changes. We will continue to use recyclable containers and transition to traditional plates and silverware as guidance permits.
Kitchen Reconfiguration and Organization
The kitchen and common spaces for dining services staff have been reorganized, with signage promoting physical distancing and individual prep stations 6 feet apart. Employee arrival and departure times are staggered to allow physical distancing and time for health screening and to reduce close contact. Dining services staff are required to be tested weekly, to complete a daily symptom self-screening through the MyMedBot App, and to use the Boardingware app to chip in on campus for contact tracing.
Health and Safety Measures
CA will provide a dining room monitor at all meals to ensure that students are following the safety guidelines. An additional cleaning attendant will provide increased sanitization procedures between and during meals in the dining room; staff will frequently clean and sanitize dining tables, and all other high-touch surfaces will be cleaned and sanitized daily. Serving tables will be cleaned and sanitized every 30 minutes and before starting and at the end of meal distributions. All dining staff will review COVID-19 training standards, including hygiene standards. Product deliveries will be completed by approved vendors, which are screening employees’ health daily before delivering to CA.
(Last updated December 15th)
In order to ensure the safety and security of the community at large, Concord Academy is a “restricted campus” until the COVID-19 threat has abated. Only core Concord Academy community members may visit the campus at this time. The core community consists of all students currently attending CA and the adults who support the daily operation of the school, including campus residents and their families. For the foreseeable future we are restricting visitors and shifting to virtual visits, meetings, and gatherings.
Parents of boarding students will be allowed to visit campus to see their child while remaining outdoors and abiding by physical distancing standards and wearing masks. Exceptions for boarding students leaving campus will include certain family emergencies and necessary medical appointments. Visiting families should call the Administrator on Duty (978-831-2946) upon arrival, and check out when departing.
Boarding parents will be allowed to visit campus to see their child while remaining outdoors and abiding by physical distancing standards and wearing masks. Exceptions for boarding students leaving campus will include certain family emergencies and necessary medical appointments. Visiting families should call the Administrator on Duty (978-402-2389) upon arrival, and check out when departing.